All completed nomination forms and supporting documentation must be in the hands of the Chairman of the Nomination Committee no later than May 1st of the year of induction. All nominations must be on the approved form.
All properly endorsed nominations which are unsuccessful shall automatically be resubmitted by the chairman of the Nominating Committee over a three-year period.
All Nominations will be tracked by points starting in 2019 for a period of three years. If after 3 years, the nomination has not received a minimum of 6 points, it will be removed from the nomination process.
If unsuccessful, the nominator will be contacted and may submit an updated nomination for the candidate at any time by showing highlighted changes to the nomination.
In late September, the banquet and induction ceremonies shall take place at the John D. Bradley Convention Centre. When Honoured Members are inducted into the Chatham Sports Hall of Fame, they will be presented with an appropriate insignia of membership. Their portrait, a second, smaller picture, and a summary of their achievements shall be framed and hung in the Hall of Fame at Memorial Arena. At the induction ceremony, a thank-you card and memory stick of the inductee’s video presentation will be presented to each inductee.
Publication of Election
Only the Chairman of the Board of Directors or designate shall release nomination or election results for general publication. In all these proceedings, the actions of the Nomination and Selection Committees and the Board of Directors are confidential and no member of these groups shall divulge the results or other particulars of the balloting and/or selection in advance of the official release, nor shall they disclose the vote of any member at any time.
Every year, four inductees are elected into the Chatham Sports Hall of Fame (more in the case of a tie) and up to four inductees receive either the Directors’ Choice Honoured Membership into the Hall of Fame or the Directors’ Choice Induction for Outstanding Achievement.
Deadline for nominations.
APRIL 2nd - 31st
Board of Directors evaluate nomination packages.
Selection Committee votes for inductees.
Returned ballots are counted.
JUNE 1st - 15th
The Board of Directors select “Directors’ Choice” inductees.
The Board of Directors Chair announces the new inductees.
Banquet and induction ceremonies at the John D.
Nominations close for the year beginning April 1st
No further nominations are accepted for inductees for the year, however, late nominations can be resubmitted for the following year.
Board of Directors evaluate nomination packages
The Board of Directors evaluates each nomination using the criteria outlined on evaluation guidelines and selects nominations that are eligible for induction.
Board of Directors distribute copies of eligible nomination packages and official ballots to the Selection Committee
After nominations are evaluated, copies of eligible nomination packages and official ballots are sent to each member of the Selection Committee. Committee members carefully review each nomination package and individually select the top three candidates for induction in each category on their ballot.
Selection Committee members return ballots to the Selection Committee Chair
The Selection Committee Chair delivers all returned ballots to the Board of Directors who, with at least one Selection Committee member, calculates the votes for each nominee on all the ballots. The candidate with the highest number of votes in each category is selected to be inducted into the Chatham Sports Hall of Fame for the year. There is a maximum of one inductee in each category each year, unless there is a tie in which case all tied candidates are inducted.
The Board of Directors select “Directors’ Choice” inductees
Directors’ Choice inductees are either given the Directors’ Choice Honoured Membership into the Hall of Fame or the Directors’ Choice Induction for Outstanding Achievement. Each Directors’ Choice inductee, like elected inductees, enjoy all the rights and privileges of Honoured Members.
Directors’ Choice Honoured Memberships
The Board of Directors recognizes that nominees who competed a long time ago or competed in a relatively low profile sport are at a disadvantage when it comes to the election process. Therefore, in addition to the four elected inductees, the Board of Directors may select up to two inductees each year for the Directors’ Choice Honoured Membership into the Hall of Fame. These inductees must meet the minimum qualifications for consideration for induction, have gone through the normal nomination process, and must have appeared on the ballot at least once.
The Directors’ Choice Induction for Outstanding Achievement
The Board of Directors also recognizes that some individuals have had such outstanding careers that they should be automatically inducted into the Hall.
When evaluating nominations, if all Nomination Committee members score the nominated individual with 40 points or higher, the nominee would be recommended to the Board as a “Directors’ Choice Induction for Outstanding Achievement” and would not need to go through the voting process.
The Board of Directors Chair announces the new inductees
Only the Chair of the Board of Directors, or a designate, can publicly release the election results. Any actions taken during the election process are strictly confidential.
Banquet and induction ceremonies at the John D. Bradley Centre
Each newly-inducted Honoured Member of the Chatham Sports Hall of Fame is presented with a membership insignia and a plaque including a portrait, an action shot and a summary of sports achievements is hung in the Hall at the Memorial Arena.